AS-TECH Vehicle Fleet

AS-Tech Vehicle Fleet creates the overview and means fleet managers need to control their rolling assets. It monitors and manages all aspects of their rolling stock. It gives a precise analysis of use, cost and general state of the vehicle fleet.

The many possibilities of analysis and expertis result in an accurate overview of use, cost, and state of the vehicles of the fleet. The dashboards and reports are instruments for decision-making for fleet managers. They can conduct an active policy: process optimization, control on spending and rationalization of the procurement. AS-TECH Vehicle Fleet is so extensive that functionality is divided into several modules.

Module 1: Management of the Fleet and fuel consumption

This module allows to:
• Create an overview of the fleet through a “structured tree” approach. This allows the classification and visualization of the fleet and all attached equipment.
• Identify all the administrative, technical and financial information on each vehicle (registration papers, cost of acquisition, calculation of depreciation, taxes, lease, and more)
• Click to the information-tree down into the on-board equipment whether mounted or otherwise connected (phone, GPS, fire extinguishers, lift arm, tailgates, lift -and dump gates) on each vehicle
• Develop descriptive screens in order to accomodate additional fields if necessary
• Fully automate the recovery of fuel intake information, monitor and analyze consumption
• Facilitate the tracking of technical operations (regulatory, technical, check-ups) and administrative operations (tracking of assignments, accidents, insurance contracts, taxes, permits) with alerts in case of events
• Inform management on general state, the composition and possibly the renewal of (parts of) the fleet
• Optimize reliable budget forecasts through registration of cost
• Create overview on and control of all costs
• Compare expenditures of vehicles, their use and acquisition

Module 2: Management of repairs
This module has the purpose of:
• Register, classify and consolidate service orders to better coordinate and plan services
• Track the status of service orders and the workload of (internal and external) workshops
• Increase the quality of services (maintenance programming, improved communication to decision-makers and reduction of response times)
• Charge cost to the relevant cost centers
• Put in place cost administration, to provide end-of-period accounting, create a complete and accurate balance on activities and vehicles

Module 3: Intelligent Maintenance
• Simulation of services and check-up dates, based on the rate of use of vehicles and/or equipment, and manufacturer recommendation
• Distribute workload over separate repair shops and organization of resources, spare parts, tools, equipment replacements, etc.
• Reduce failures and preventive reparations by implementing an active policy

Module 4: Management of vehicle pools
This module is designed for:
• Manage reservation requests
• Maintain a schedule of reservations and rentals available
• Manage the availability of vehicles and drivers
• Check the validity of combinations of vehicle/drivers (validity of driving permits and/or permissions according to the categories or ranges of vehicles)
• Follow the activity planning of drivers
• Identify and account for all the costs related to actions with the possibility to invoice
• Manage external vehicles rentals
• Analyze the results and the financial cost

Module 5: Managing the long-term rental
• Automatically retrieve the elements transmitted by landlords
• Check the conformity of the data collected
• List and analyze different types of rental contracts
• Alert Manager on the purpose of appointing, detected inconsistencies, or the uses of vehicles unsuitable for the selected contract
• Compare with other modes of management and study the good founded the long term rental

Optional functionality
• Multi-fleet
• Tire management
• Investment and renewal plan
• Management of fines/tickets